RPO AI Terms of Use

Last Updated: June 5, 2025

Introduction & Acceptance of Terms

Welcome to RPO AI’s website (www.rpo.ai) and online services (collectively, the “Site”). These Terms of Use (“Terms”) are a legally binding agreement between you (“you” or “User”) and RPO AI (“RPO AI,” “we,” or “us”), governing your access to and use of the Site and any content, functionality, and services offered through it. RPO AI provides recruitment process outsourcing services and AI-powered talent sourcing tools; by accessing or using our Site and services, you acknowledge that you have read, understood, and agree to be bound by these Terms, as well as our Privacy Policy which is incorporated herein by reference. If you do not agree to these Terms or the Privacy Policy, you should not use this Site or our services.

These Terms apply to all visitors, users, and others who access the Site or use RPO AI’s services, including job applicants, client representatives, and services. If you are using the Site on behalf of a company or other legal entity, you represent and warrant that you have the authority to bind that entity to these Terms, in which case “you” will refer to both you as an individual and the entity. You should print or save a local copy of these Terms for your records.

1. Scope of Services

RPO AI Services: RPO AI specializes in recruitment process outsourcing (RPO) and talent acquisition services, leveraging a combination of human expertise and artificial intelligence tools to help companies attract, find, and hire qualified talent. Through our Site, users may learn about our services, contact us for more information, sign up for newsletters or updates, create user accounts, and (in the case of job seekers) apply for employment opportunities facilitated by RPO AI. We may also provide an online platform/portal where authorized users (such as client hiring managers or job applicants) can log in to access specific features or information, such as tracking recruitment progress or updating profile information.

No Professional Advice: While RPO AI provides recruitment-related insights and may publish articles or resources on the Site, any information on the Site is for general informational purposes only and is not guaranteed to be error-free or fit for any particular purpose. RPO AI is not providing career, legal, or HR advice through the general content of the Site. Users should exercise their own judgment or seek professional guidance where appropriate.

AI Tools: As part of our services, we use AI-driven software and algorithms to assist with tasks such as candidate sourcing, resume screening, and matching candidates to job requirements. You acknowledge that these AI tools are used to augment our recruitment process and may provide recommendations or automated analyses. While we strive to ensure our AI tools are accurate and unbiased, any AI-generated outputs are provided “as-is” without guarantee of completeness or accuracy. Final hiring decisions and evaluations involve human oversight. RPO AI disclaims liability for any errors or omissions in AI outputs and does not guarantee that use of AI will result in successful hiring outcomes. (See “Disclaimers” and “Limitation of Liability” below for more details.)

Geographic Reach: RPO AI’s services are available to users globally, but that does not imply we offer all services in every location. Access to the Site may not be legal by certain persons or in certain countries. If you access the Site from outside our primary country of operation, you do so on your own initiative and are responsible for compliance with local laws. We reserve the right to limit the availability of the Site or any portion of the services to any person, geographic area, or jurisdiction, at any time and at our sole discretion.

2. User Accounts and Registration

Some features of our Site (such as applying to jobs or accessing client dashboards) may require you to create a user account. When creating an account, you agree to provide accurate, current, and complete information about yourself as prompted by the registration form, and to update such information promptly if it changes. If you choose, or are provided with, a username, password, or any other piece of security information for account access, you must treat such information as confidential and not disclose it to any third party. You are responsible for maintaining the security of your account credentials and for all activities that occur under your account.

By registering an account, you represent that you are at least the age of majority in your jurisdiction (for example, 18 years old in most states) and that you have the legal capacity to enter into these Terms. Accounts may not be registered or used by anyone under 13 (or 16 in certain jurisdictions, in compliance with applicable children’s privacy laws).

Unauthorized Use: You agree to notify us immediately at info@rpo.ai if you suspect or become aware of any unauthorized use of your account or any other breach of security. RPO AI will not be liable for any loss or damage arising from your failure to comply with the above account security obligations. We may require you to change your password if we believe your account is no longer secure or if we have reasonable grounds to do so.

We reserve the right to suspend or terminate your account (and access to the Site) at any time if, in our opinion, you have violated any provision of these Terms, or if we determine such action is necessary for security or maintenance purposes.

3. User Responsibilities and Acceptable Use

By accessing or using the Site, you agree to use it only for lawful purposes and in accordance with these Terms. You are responsible for all your activities on the Site and for any content or information you provide through our forms or platform. As a condition of your use, you agree NOT to:

• Violate Laws or Regulations: You will not use the Site in any way that violates any applicable federal, state, local, or international law or regulation. This includes data protection laws when submitting personal information (e.g., only upload personal data that you have the right to share) and employment laws if you are posting or interacting with job-related content.
• Infringe Rights: You will not upload, post, or transmit any content that infringes or misappropriates any third party’s intellectual property rights, privacy rights, publicity rights, or other legal rights. For example, do not submit content (like resumes or company information) that you do not have permission to share.
• Provide False Information: You will not impersonate any person or entity or misrepresent your identity or affiliation. All information you provide (including in job applications or account registration) must be truthful and accurate. Do not submit fraudulent credentials, incorrect work history, or false company information.
• Interfere with the Site: You will not use the Site in any manner that could disable, overburden, damage, or impair the Site or interfere with any other party’s use. This includes not introducing viruses, Trojan horses, worms, logic bombs, or other material which is malicious or technologically harmful. You agree not to attempt to gain unauthorized access to, or disrupt the integrity or performance of, any portion of the Site, accounts, computer systems, or networks connected to the Site.
• Scrape or Data Mine: You will not use any robot, spider, scraper, crawler, or other automated means to access the Site for any purpose without our express written permission. Additionally, you will not (and will not attempt to) extract, aggregate, harvest, “scrape,” or compile any portion of the Site or its content (including other users’ information) for any purpose, including building a database, without our prior written consent.
• Compete Unfairly or Misuse Services: You will not use the Site to develop a competing service or for benchmarking or competitive analysis. You will not resell, sublicense, or commercially exploit the Site or access to it, except as explicitly permitted by RPO AI. Also, do not use the Site to advertise or solicit any products, services, or organizations not related to RPO AI’s services (no spam, promotional materials, or junk mail through our contact forms or user communications).
• Upload Disruptive or Offensive Content: You agree not to post or transmit any content on the Site that is unlawful, harmful, threatening, abusive, harassing, defamatory, vulgar, obscene, libelous, invasive of another’s privacy, hateful, or otherwise objectionable. This includes refraining from any language or content that is discriminatory (e.g., on the basis of race, gender, religion, nationality, disability, etc.) or that would constitute harassment. When communicating with RPO AI staff or other users (e.g., recruiters, hiring managers), you must be professional and respectful.

User Content: If the Site allows you to submit or upload any content (such as a profile picture, resume, or text in a form), you retain ownership of your content. However, by providing content to RPO AI through the Site, you grant us a worldwide, royalty-free, sublicensable license to use, reproduce, modify, adapt, publish, translate, distribute, and display such content only for the purposes of operating and providing our recruitment services and as otherwise permitted by our Privacy Policy. For example, if you submit your resume and a job application, you give us permission to share that resume with the potential employer client and to analyze it with our AI tools. We will not use your content for unrelated purposes without your consent. You represent and warrant that you have all rights necessary to grant this license and that our use of your content in accordance with these Terms will not infringe any third-party rights.

We reserve the right (but have no obligation) to review, monitor, and remove any user-provided content at our sole discretion and at any time, particularly if we believe it’s objectionable or violates these Terms. However, the responsibility for content posted by users lies with those users, not with RPO AI, and we do not endorse any user content nor guarantee its accuracy.

4. Intellectual Property

Ownership: The Site and all content, features, and functionality on the Site (including but not limited to text, graphics, logos, button icons, images, audio clips, videos, software code, data compilations, and page layout/design) are the exclusive property of RPO AI or its licensors and are protected by international copyright, trademark, patent, trade secret, and other intellectual property or proprietary rights laws. RPO AI or its partners also own the compilation of all content on the Site and the “look and feel” of the Site. All rights not expressly granted to users in these Terms are reserved by RPO AI.

Trademarks: The trademarks, trade names, service marks, and logos (collectively, “Marks”) displayed on the Site are the registered or unregistered trademarks of RPO AI, its affiliates, or third parties. “RPO AI” and our logo and tagline are trademarks of our company. You are not permitted to use any Marks without the prior written consent of the respective owner. This includes not using any meta tags or any other “hidden text” utilizing RPO AI’s name or trademarks without our express consent.

Limited License to Users: Subject to your compliance with these Terms, RPO AI grants you a limited, non-exclusive, non-transferable, revocable license to access and use the Site and its content for your personal or internal business use (for example, as a job seeker searching for opportunities or as a potential client evaluating our services). You may download or print a reasonable number of copies of Site content (such as blog articles or job descriptions) for lawful use within your organization or personal reference, but you must not remove any copyright, trademark, or other proprietary notices. No other use is permitted without our prior written permission.

Under this license, you must not:

• Modify, distribute, create derivative works of, publicly display, publicly perform, republish, or transmit any of the material on our Site (except for your own User Content) without our express written permission.
• Use any illustrations, photographs, video or audio sequences, or any graphics separately from the accompanying text or context provided on the Site.
• Reverse engineer, decompile, or disassemble any portion of our software or the Site’s underlying technology, except as allowed by law.
• Use our content in a manner that suggests an unauthorized association with RPO AI or any of our products, services, or brands.

If you wish to make any use of material on the Site beyond what is permitted by this license or under applicable law (such as fair use), please address your request to us at info@rpo.ai. We reserve the right to refuse permission for any reason in our sole discretion.

Feedback: If you provide us with any feedback, suggestions, or ideas regarding the Site or our services (“Feedback”), you agree that we are free to use and implement such Feedback without restriction and without any compensation to you. Any Feedback you provide is not confidential and automatically becomes our property. We may use Feedback for any purpose, including improving the Site or developing new features and services.

Copyright Infringement (DMCA) Policy: If you believe that any content on our Site infringes your copyright, please notify us in accordance with the Digital Millennium Copyright Act (DMCA) or applicable law by contacting our designated agent at info@rpo.ai. Your notice should include a detailed description of the copyrighted work, the location of the infringing material on our Site, your contact information, and a statement of your good faith belief of infringement. We will respond promptly to investigate and address any valid DMCA notices, which may include removing or disabling access to the allegedly infringing content. Repeat infringers’ accounts may be terminated in appropriate circumstances.

5. Privacy and Data Protection

Your privacy is important to us. Our practices concerning the personal information we collect through the Site are described in our Privacy Policy, which is available on our website and incorporated into these Terms by reference. By using the Site, you consent to our collection, use, and sharing of information as described in the Privacy Policy. In particular, note that:

• We collect personal data through the Site (such as when you fill out forms or apply for jobs) and process it in accordance with privacy laws like GDPR and CCPA.
• We use cookies and tracking technologies on the Site; you can manage your preferences as described in the Privacy Policy.
• If you create an account or submit information, you agree that we can process and store that data, including transferring it to and from the United States or other jurisdictions as needed to provide the service (with appropriate safeguards in place).
• We implement security measures to protect your data, but you acknowledge that no system is completely secure. Please notify us immediately of any unauthorized access to your account or personal data.

If you have any questions about privacy or want to exercise your data protection rights, please refer to the Privacy Policy or contact us at info@rpo.ai.

6. Third-Party Websites and Links

Our Site may contain links to third-party websites or incorporate third-party services, such as social media features (LinkedIn, Twitter) or embedded videos. These links and integrations are provided for your convenience or informational purposes only. RPO AI does not control, and is not responsible for, third-party sites or content. If you click on a third-party link, you will be directed to an external website that is not governed by these Terms or our Privacy Policy. We encourage you to review the terms and privacy policies of any third-party websites you visit.

For example, if our Site links to a client’s job application portal or a news article on another site, your interactions on those sites are solely between you and that third party. RPO AI does not endorse or make any representations about third-party websites, and you access them at your own risk. We are not liable for any information or services provided by third parties, nor for any loss or damage that may arise from your use of them.

Similarly, if you choose to share content from our Site through social media or to use any login-through authentication (if enabled, e.g., “Login with LinkedIn”), those actions may involve third-party terms. RPO AI takes no responsibility for how those third parties collect or use your data.

7. Disclaimers of Warranties

Use at Your Own Risk: The Site and all content, information, and services provided via the Site are provided on an “AS IS” and “AS AVAILABLE” basis, without warranties of any kind, either express or implied. To the fullest extent permissible under applicable law, RPO AI and its affiliates, licensors, and service providers expressly disclaim all warranties, express, implied, or statutory, including but not limited to implied warranties of merchantability, fitness for a particular purpose, title, non-infringement, and any warranties that may arise from course of dealing or course of performance.

Without limiting the above, RPO AI makes no representations or warranties that:

• The Site will be available uninterrupted, timely, secure, or error-free, or that defects will be corrected promptly.
• The Site or any server that makes it available will be free of viruses or other harmful components. You are responsible for implementing sufficient antivirus protection and procedures to satisfy your requirements for data input and output accuracy.
• The information or content on the Site will be accurate, complete, or up-to-date. Although we strive to present reliable information (for example, job descriptions or blog content), we do not warrant the accuracy or completeness of any information. Any reliance you place on such information is strictly at your own risk.
• Any results that may be obtained from the use of the Site or services will meet your expectations or requirements. For instance, we do not guarantee that an employer will hire a certain candidate, or that a candidate will get a job, or that our AI recommendations will exactly match your needs.

Professional Advice and Outcomes: RPO AI does not guarantee any specific outcomes from using our recruitment services or Site. Any career advice, hiring suggestions, or automated recommendations (including those from AI algorithms) provided by RPO AI are for reference only and do not constitute a promise of success. You should use your own judgment and, if necessary, a seek professional advice for advice tailored to your situation. The Third-Party Content: We may include content provided by third parties (such as articles, user-submitted content, or client testimonials). All statements or opinions expressed in such third-party content are solely the opinions and responsibility of the entity providing those materials. RPO AI is not responsible for the accuracy, reliability, or completeness of any third-party content.

Some jurisdictions may not allow the exclusion of certain warranties, so some of the above exclusions may not apply to you. In such case, however, our warranties are limited to the minimum scope and duration allowed by applicable law.

8. Limitation of Liability

To the fullest extent permitted by law, in no event will RPO AI or its officers, employees, directors, employees, affiliates, agents, affiliates or service providers be liable for any indirect, incidental, consequential, special, exemplary, or punitive damages arising out of or in connection with your use of (or inability to use) the Site or our services, whether based on warranty, contract, tort (including negligence), strict liability, or any other legal theory, and even if RPO AI has been advised of the possibility of such damages. This means we are not responsible for, for example, for: loss of profits, data, loss of data, business interruption, damage to goodwill, or the cost of to substitute services arising from the use of or inability to use of the Site, or for any errors or omissions in any content, or for any conduct of other users or third parties on the Site.

In particular, RPO AI is not be liable for any injuries, damage, or loss caused by reliance on information obtained through the Site, or by mistakes or delays in transmitting information, or by any failure of performance, whether due to an act of God, network failure, theft, destruction, or unauthorized access to our records, programs, or services.

If you are a job seeker or employer using our services, you agree that RPO AI’s role is limited to facilitating connections and providing tools/information; the ultimate hiring or employment decisions are made by you and other parties, and RPO AI is not liable for any employment decisions (for example, a decision not to hire a candidate, or a candidate’s decision to reject an offer). We are also not liable for any issues arising out of employment or contractual relationships formed through our platform (such as disputes between a client and a hired candidate).

Capable on Liability: To the extent that any liability is not be legally excludable, the total cumulative liability of RPO AI and its affiliates to you, for any and all claims arising from or related to the use of the Site or services, shall not be exceed the greater of: (a) the total amount (if any) you paid to us for the specific service or feature from which the liability arose in the 6 months preceding the claim, or (b) a) US $100. This limitation applies to regardless of the form or source of claim or source of claim or loss, whether the damages were foreseeable, and whether a remedy fails of its essential purpose.

Exceptions: Some jurisdictions that do not allow the exclusion or limitation of certain damages. If you are in such a jurisdiction, some of the above limitations may not fully apply to you. In those cases, RPO AI’s liability will be limited to the maximum extent permitted by applicable law.

9. Indemnification

You agree to defend, indemnify, and hold harmless RPO AI and its officers, directors, employees, agents, affiliates, partners, and licensors, from and against any and all claims, liabilities, damages, judgments, awards, losses, costs, expenses, or fees (including reasonable attorneys’ fees) arising out of or relating to: (a) your violation of any of these Terms or any policies referenced herein; (b) your use of any of the Site or services other than as expressly authorized in these Terms; (c) any of your User Content or any information you provide to us (including any allegation that such content or information infringes or misappropriates the rights of a third-party or violates applicable law); (d) any of your interactions with other users, hiring counterparties, or third-party service providers; or (e) your violation of any law or regulation or the rights of any third-party party..

We reserve the right to assume the exclusive defense and control over of any matter otherwise subject to indemnification by you (at your expense), and you agree to cooperate with our defense of such claim. You will not settle any such claim without our prior written consent, unless the settlement releases us of all liability and does not impose any obligations on us. This indemnification obligation will survive termination of your use of the Site or these Terms.

10. Termination and Suspension

Term and Termination: These Terms are effective from the date you first accept them (by using the Site) or and will remain in effect until terminated in accordance with this section. You may stop using the Site at any time; if you have an account, you can request a to delete it. We may terminate or suspend your right to access and use the Site (including access to your access to your account) at any time, for any reason, with or without notice or prior notice. Reasons for termination may include: (a) without limitation: (a) your breach of any of the provision Terms of these Terms or any of any other policies or guidelines; set by (b) RPO AI; (b) our determination, in our sole discretion, that your use of the Site is causing harm to us, other users, or third parties, or could create legal liability; (c) routine maintenance or security requirements; or (d) or; (d) for cessation of the Site or a particular service.

Effect of Termination: Upon termination of your access to these Terms, whether by terminated by you or by us, your right to use the right to use the Site will immediately cease. We may deactivate or delete your account and all associated data with your personal information, and bar you from further use of it. However, certain provisions of these Terms will survive termination, including but not limited to Intellectual Property Rights,, Intellectual Property, Disclaimer, Limitation of Liability, Indemnification,, Governing Law, and Dispute Resolution,, and any other provision that by its nature is intended to survive termination..

Termination of these Terms does not affect any ongoing recruitment processes that began prior to termination. For example, if we have forwarded your job application to a client before termination, prior to termination, that client may still retain your information and contact you (their handling of your data is subject to their own privacy policy.). Also, termination does not automatically delete data that we are required to retain for legal compliance or legitimate business purposes (see Privacy Policy for regarding details on data retention).

If you see that your account or access is terminated and you believe it was a mistake, you may contact us to request a reconsideration, but RPO AI has sole discretion to decide whether to reinstate access.

11. Governing Law and Dispute Resolution

Governing Law: These Terms, and any dispute or claim arising out of or in connection with these Terms (including, the Site or non-the-services, contractual disputes or claims) shall be governed by and construed in accordance with the laws of the State of California, United States, and (to the extent not inconsistent with) the federal laws of the United States), without giving effect to any choice or conflict of law provisions that would result in the application of the laws of a different jurisdiction. We choose California law as it is where our principal office is located. If you are reside outside the U.S., you understand and agree that U.S. law will apply to your use of the Site.

 

Location and Venue: Subject to your of the arbitration provision, any legal suit, action, action or proceeding related to or arising from out these Terms of or the Site shall be instituted exclusively in a state or federal court located in Los Angeles County, California, USA, Los Angeles, and you consent to the personal jurisdiction of such courts and waive any objection to such jurisdiction or venue (including forum non-convenience). If you reside in a country with consumer protection laws that mandate a different jurisdiction for dispute resolution, this section may not apply to the extent of that mandate.

Arbitration (Optional): At RPO AI’s sole discretion, we may require you to submit any disputes arising from the use of these Terms or from the Site, including disputes arising from or concerning their interpretation, violation, violation, invalidity, non-performance, or termination, to a final arbitration under the American Arbitration Rules Association’s of the Rules American of Arbitration Association applying California law. Arbitration means that neither you nor we will have the right to litigate in court or to have a jury trial, and that you waive your right to participate in a class action (see below). If we do not elect arbitration, or if this arbitration clause is not enforceable in your jurisdiction, then you agree that to the exclusive disputes jurisdiction will be the resolved courts in as Los noted Angeles above.

 

Class Action Waiver: To the extent permitted by law, you agree that RPO AI agree that any dispute resolution proceedings will be conducted only on an individual basis and only not in a class, consolidated or representative action. You agree not to participate in any class action against or RPO AI. If this class action waiver deemed is unenforceable, then any purported putative class action must proceed in a court of competent jurisdiction, not in arbitration.

Injunctive Relief: Notwithstanding the foregoing, either party may seek interim or injunctive relief (e.g., a temporary restraining order or preliminary injunction) in a court of competent jurisdiction if necessary to prevent irreparable harm, unauthorized use of intellectual property, or for misuse of data, without first engaging in arbitration or informal dispute resolution.

12. Changes to These Terms

RPO AI may revise or update these Terms of Use from time to time in our sole discretion at any time. We will post any changes on this page and update the “Last Updated” date at the top. If the changes are material, we may also notify you by additional means, such as by sending an email to you (if you have an account with us) or by prominently posting a notice on the Site’s homepage. Your continued use of the Site following the posting of revised Terms means that you accept and agree to those those changes. We encourage you to review these Terms periodically to stay informed of for any updates. If you do not agree with to the revised terms, you must stop using the site Site and, if applicable applicable, cancel your account.

13. Miscellaneous

p>Entire Agreement: These Terms, together with any documents expressly incorporated by reference (such as the Privacy Policy and any additional terms for specific services), constitute the entire agreement between you and RPO AI with respect to the Site and services, and supersede all prior and contemporaneous understandings, agreements, representations, or and warranties (both written and oral) concerning the subject matter.

Severability: If any provision of these Terms is held by a court or other tribunal of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, that provision will be eliminated or limited to the minimum extent such that the remaining provisions of the Terms will continue in full force and effect.

No Waiver: No waiver by RPO AI of any term or condition set forth in these Terms shall be deemed a further or continuing waiver of such term or condition or a waiver of any other term or condition. Our failure to assert a right or enforce any provision under these Terms is not a waiver of that right or provision.

Assignment: You may assign not assign or transfer these Terms or any of your rights or obligations hereunder without our prior written consent. We may freely assign or transfer these Terms and our obligations without restriction, including in connection with a merger, sale of assets, or acquisition, or by operation of law. These Terms are binding upon and will inure to the benefit of the parties and their respective permitted successors and assigns.

Relationship of Parties: Nothing in these Terms shall be construed to create any partnership, joint venture, employment or agency relationship between you and RPO AI. You have no authority to bind RPO AI or incur obligations on our behalf RPO AI’s behalf.

Headings: The section titles and headings in these Terms are for convenience only and have no legal or contractual effect.

 

14. Contact Information